These guidelines outline, for the benefit of those submitting a proposal for presenting any type of presentation and future members of the Western Australian Teaching and Learning Forum ("WATLF") Committee ("The Committee"), eligibility, proposal submission, review and selection processes. The Committee reserves the right to edit, alter, update or change these processes at any time.

Submitting Proposals FOR PRESENTATIONS

Eligibility

1. The following persons are eligible to present at the WA Teaching and Learning Forum:

a. Staff of the five universities of Western Australia. Note: "Staff" includes full time, parttime, on-going, fixed term, sessional, academic and/or professional staff.

b. Students of the five universities of Western Australia as co-presenters or individual presenters

c. Staff from other Western Australian tertiary Institutions (e.g. institutes of Tertiary and Further Education [TAFE])

2. Representatives of commercial entities are not eligible to present proposals, except where the proposal lead presenter is a staff member of a participating university and the focus is on higher education teaching and learning in Western Australia.

3. Presentation proposals which:

a. Adhere to one of the types notified on the website

b. Are submitted in accordance with the requirements, e.g. on an appropriately completed relevant template 

c. Focus on higher education teaching and learning.

Process to submit

1. The WA Higher Education community are invited to submit proposals annually at a date determined by the WATLF host institution in consultation and agreement with The Committee.

2. Proposals must be submitted to the Forum email address on or before the published date for close of presentation proposals: proposals@wateachingandlearningforum.org 

3. Proposals not submitted by the due date or via the email address are not accepted.

4. The Committee may extend the due date and will advertise the change of due date on the WATLF website.

Selection of proposals

Process of selection

1. The Forum holds a community sharing and showcasing principle underpinning all aspects of the Forum. Therefore, submission reviewers have an inclusive, rather than competitive approach.

2. Proposals are reviewed on a 0 – 5 scale of most relevant to type, theme, forum purpose, innovation, interest, and quality, where ‘5’ is the most relevant and ‘0’ has no relevance.

3. A selection panel comprised of The Committee and members of the host institution in a given year reviews and engages in moderation processes to select proposals. 

4. All proposals are reviewed by two people, generally but not exclusively, one from host institution and one from The Committee. 

5. The Chair endeavours to ensure that there is no Conflict of Interest, and where possible avoids reviewers from the same Institution as the proposal. Conflict of Interest is defined as a direct personal or professional relationship with the proposer.

6. The Committee conducts a moderation session to select and confirm selection.

7. A third moderator may also support the review process, such as where a conflict of interest is identified after or during the review process, there is discrepancy in review outcomes, or other reasons that arise and it is deemed reasonable for a fair and just outcome.

8. The Committee may provide a proposal with the opportunity to revise and resubmit with feedback and/or mentoring., and suggest an alternate Presentation Type. This remains at the discretion of the panel.

9. Unsuccessful proposal submissions may be due to, but not limited to these: the proposal

10. The Committee's decision is final. 

11. Where there is discrepancy or conflict within the selection panel or Committee, or a decision is required out of the timeframe of the selection process, the Forum Chair has the final word.

Notification of outcome

12. All successful and unsuccessful proposals are notified by email of the outcome of their proposals.

13. The notification date is advertised on the website. The Committee may change the notification date.

14. A change to the date will be notified on the WATLF Website.

Last updated: 22/08/2022